Writing formal emails
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어휘
- 正式邮件formal email
- 称谓salutation / form of address
- 敬启者Dear Sir/Madam (formal opening)
- 兹hereby (formal written particle)
- 附件attachment
- 敬请回复please reply (polite)
- 恭候佳音looking forward to your reply (formal)
- 致函to write a letter / to contact in writing
- 告知to inform / to notify
- 不胜感激extremely grateful
Writing Formal Emails in Chinese
Chinese formal emails follow a highly structured format with specific vocabulary that differs significantly from spoken language. Mastering this style is essential for professional communication in Chinese-speaking contexts.
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Key Formal Particles and Words
兹 (zī) is a classical Chinese particle meaning "hereby" or "herewith." It appears only in formal written contexts:
兹通知您… (Zī tōngzhī nín…) — We hereby notify you…
兹定于…举办会议 (Zī dìng yú… jǔbàn huìyì) — A meeting is hereby scheduled for…
敬 (jìng) means "respectfully" and appears in many formal collocations:
- 敬请 (jìng qǐng) — please (respectfully)
- 敬启者 (jìng qǐ zhě) — Dear Sir/Madam
- 敬祝 (jìng zhù) — respectfully wishing (closing)
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Email Structure in Chinese
A formal Chinese email follows this order:
1. 称谓 (chēngwèi) — Salutation: 尊敬的王先生/女士 2. 开头 — Opening: 您好！or 兹就…事宜致函如下 3. 正文 — Body: state your purpose clearly 4. 结尾 — Closing: 敬请回复 / 期待您的回音 5. 落款 — Sign-off: 顺颂商祺 / 此致 + 敬礼
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Formal vs. Informal Expressions
- 谢谢 → 不胜感激 / 深表谢意 — thank you
- 请回复 → 敬请回复 / 恭候佳音 — please reply
- 告诉你 → 特此告知 — to inform you
- 关于 → 兹就…事宜 — regarding
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Key Pattern: 兹就…事宜，特此…
兹就合作事宜，特此致函，望予以考虑。
(Zī jiù hézuò shìyí, tècǐ zhìhán, wàng yǔyǐ kǎolǜ.)
Regarding the matter of cooperation, we hereby write to request your consideration.
표현
- 兹就…事宜致函Formal written phrase meaning regarding the matter of... we write to you
- 敬请回复Polite formal request for a reply, used in professional emails
- 恭候佳音Formal closing meaning looking forward to your positive reply
- 不胜感激To express deep gratitude, much stronger and more formal than 谢谢
- 特此告知Hereby inform you — used to state a formal notification
- 顺颂商祺Standard formal email sign-off meaning wishing you business success
자주 하는 실수
我很感谢你的帮助，不胜感激。对于您的帮助，我不胜感激。Do not use 不胜感激 together with 很感谢 — they mean the same thing. In formal emails, use 不胜感激 alone with 您 (not 你)
此致，敬礼！此致 敬礼！此致 and 敬礼 must be on separate lines. 此致 ends one line and 敬礼 begins the next as its own line, a standard convention in Chinese formal letters
兹通知你明天有会议。兹通知您明天有会议。In formal written Chinese, use 您 (respectful you) instead of 你 (casual you), especially when paired with classical particles like 兹
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