Writing professional emails
Vocabulary
- asuntosubject (of an email)
- adjuntoattachment
- saludosgreetings / regards
- reenviarto forward
- responderto reply
- copiacopy (CC)
- consultainquiry / question
- confirmarto confirm
- programarto schedule
- atentamentesincerely / regards
Writing professional emails in Spanish
Professional emails in Spanish follow a clear formal structure.
Opening formulas
- Estimado/a señor/a: (formal, unknown recipient)
- Estimado/a [Nombre]: (formal, known recipient)
- Buenos días / Buenas tardes: (semi-formal)
Body — Useful phrases
- *Le escribo para informarle de...* (I am writing to inform you about...)
- *Me pongo en contacto con usted para...* (I am reaching out to you to...)
- *Adjunto encontrará...* (Please find attached...)
- *Le agradecería que...* + subjunctive (I would appreciate it if...)
Closing formulas
- *Quedo a su disposición para cualquier consulta.*
- *En espera de su respuesta, le saluda atentamente.*
- *Un cordial saludo.*
- *Atentamente.*
Key points
- Use usted (not *tú*) in formal emails
- The pronoun *Le* (formal indirect object) replaces *te*
Expressions
- Estimado/a señor/aFormal opening for an unknown recipient
- Le escribo para informarle de...To introduce the purpose of the email
- Adjunto encontrará...To indicate an attachment
- Le agradecería que me enviara...To make a polite request using the subjunctive
- Quedo a su disposiciónTo offer your help or availability
- Un cordial saludoSemi-formal closing formula
Common mistakes
Querido señor GarcíaEstimado señor GarcíaQuerido is affectionate; use Estimado in a professional context
Te escribo para informarteLe escribo para informarleIn formal contexts, use usted (Le/le) instead of tú (Te/te)
Adjunto el documentoAdjunto encontrará el documentoThe full formula is more professional in a formal email
Espero tu respuestaEn espera de su respuestaSu (your, formal) instead of tu (your, informal) in formal register
ChaoAtentamente / Un cordial saludoChao is too informal for a professional email
Quick quiz
Question 1 of 5
How do you say “to schedule” in Spanish?
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